Features
Everything between applied and hired.
Apex ATS replaces the shared inbox, the spreadsheet, the calendar back-and-forth and the copy-pasted job post with one system your whole team can use from a phone.
Resume parsing
Every resume becomes a clean record.
PDF, Word or a pasted LinkedIn profile: contact details, work history, education and skills are extracted into structured fields you can search, filter and report on.
- Handles single and multi-column layouts
- Duplicates merged by email and phone
- Skills normalised (RN, Registered Nurse, R.N. become one)
- Original file kept alongside the parsed data
- Phone
- +1 555 010 4471
- Experience
- CDL-A Driver · Redfield Freight · 2021–2026
- Licences
- CDL-A, Hazmat, Tanker
- Skills
- ELD, Pre-trip inspection, Reefer
Keyword scoring
The strongest applicants float to the top.
Each job carries a list of must-haves and nice-to-haves. Applicants are scored against it, ranked, and flagged when a must-have is missing. You still make the call; the list is just in the right order.
- Must-have vs nice-to-have weighting
- Scores explained field by field
- Knockout questions on the application
- No demographic signals used, ever
Pipeline management
One board everyone can see.
Applied, screened, interview, offer, hired. Drag a card, leave a note, tag a colleague. Stage changes can trigger a text, an email or a reminder automatically.
- Custom stages per job or per team
- Notes, mentions and scorecards on the record
- Stage automations: message, reminder, task
- Full history of who did what and when
Applied
42
Screened
17
Interview
6
Offer
2
SMS and email
Message applicants the way they answer.
Text or email from the applicant record. Replies land in a shared inbox that reads like a chat thread, attached to the candidate, visible to the whole team.
- Two-way SMS on a dedicated number
- Saved templates with merge fields
- Bulk send to a whole pipeline stage
- Opt-outs honoured automatically
Interview self-scheduling
Candidates pick a slot from your live calendar.
Connect Google or Microsoft calendars, set your availability, and send a link. The candidate books, everyone gets the invite, and reminders go out by text.
- Google and Microsoft 365 calendars
- Panel interviews with multiple interviewers
- Reminders at 24h and 2h with a reschedule link
- No-shows tracked on the record
Thursday, Sept 10
Multi-posting
One posting, every board.
Write the job once. Push it to the major boards, your careers page and your social pages in one click. Every applicant comes back tagged with the source that sent them.
- Free and sponsored boards
- Careers page hosted on your domain
- Source tagging on every applicant
- Close or pause everywhere at once
Analytics
Numbers that change what you do next.
Time-to-fill, hiring volume, stage drop-off and source effectiveness. Per job, per location, per recruiter. Exported or scheduled to your inbox.
- Time-to-fill and time-to-hire, separated
- Source cost per hire
- Funnel conversion by stage
- Weekly digest email
Hires per week, last 7 weeks
Integrations
Hired in Apex, paid on Friday.
Push hired applicants to your HRIS and payroll, order background checks from the pipeline, and keep the record in sync from application to first paycheck.
- HRIS and payroll hand-off
- Background-check and drug-screen partners
- Careers page and job board APIs
- Webhooks and CSV export on every plan
Who it is for
Built for teams that hire in volume.
Logistics and trucking
CDL drivers, warehouse crews and dispatch, hired by text in days.
Healthcare
Credential tracking, shift-based roles and fast, compliant outreach.
Multi-location and franchise
One account, many locations, local managers who see only their roles.
See it live
Fifteen minutes, your own job post.
We load one of your open roles into Apex on the call, run a real resume through the parser and text a test applicant. No slides.