Features
Everything between applied and hired.
Apex ATS brings job openings, applications and candidate activity into a recruiting workspace. Email, SMS, calendars and external job boards need separate setup and verification.
Resume parsing
Start résumé review with extracted text.
Apex can extract text and selected details from supported résumé files. Extraction is best-effort; compare the candidate record with the original before making decisions.
- Supported PDF and Word uploads
- Best-effort contact and keyword extraction
- Recruiter review against the original résumé
- Original file remains available where résumé storage is configured
- Phone
- +1 555 010 4471
- Experience
- CDL-A Driver · Redfield Freight · 2021–2026
- Licences
- CDL-A, Hazmat, Tanker
- Skills
- ELD, Pre-trip inspection, Reefer
Keyword scoring
The strongest applicants float to the top.
Each job carries a list of must-haves and nice-to-haves. Applicants are scored against it, ranked, and flagged when a must-have is missing. You still make the call; the list is just in the right order.
- Must-have vs nice-to-have weighting
- Scores explained field by field
- Knockout questions on the application
- Scores are review aids, not hiring decisions
Pipeline management
One board everyone can see.
Review applicants by stage, assign recruiter ownership and keep notes on the candidate record. Stage changes are tracked for your team.
- Consistent recruiting stages across jobs
- Notes and scorecards on the record
- Candidate ownership and stage history
- Full history of who did what and when
Applied
42
Screened
17
Interview
6
Offer
2
SMS and email
Message applicants the way they answer.
Prepare messages from the applicant record. Real delivery requires an authorized provider; replies appear in Apex only after inbound routing is configured and verified.
- Message templates with merge fields
- SMS requires a business-owned, verified sending number
- Email replies require verified inbound routing
- The public inbox preview is simulated
Interview self-scheduling
Offer interview slots with a scheduling link.
Set availability and share a booking link. Apex can record bookings and export calendar events; live calendar sync, invitations and reminders need provider setup and acceptance testing.
- Recruiter-defined availability
- Panel and group interview workflows
- Calendar export where enabled
- No-shows tracked on the record
Choose an available slot
Careers pages and feeds
Publish a role to your careers page.
Create the job once and publish it to your Apex careers page. External job-board feeds require board eligibility, employer account setup and verification; direct posting and native inbox sync are not universally available.
- Hosted careers page and application form
- XML feeds only where a board accepts and approves them
- Source details recorded when provided
- Verify external publication and closure with each board
Analytics
Numbers that change what you do next.
Review recruiting activity and candidate stages. Analytics depend on the source data available in the workspace.
- Average time-to-fill and time-to-hire
- Applications, interviews and hires by recorded source
- Funnel conversion by stage
Illustrative hiring activity chart
Integrations
Hired in Apex, paid on Friday.
Connect only providers that are authorized and configured for your deployment. Zoho Recruit and messaging actions require account authorization and live acceptance tests.
- Zoho Recruit connection after authorization
- Email and SMS providers after verification
- Careers page with board-specific feed support
- Calendar exports and configured data exchange
Who it is for
Built for teams that hire in volume.
Logistics and trucking
CDL drivers, warehouse crews and dispatch, hired by text in days.
Healthcare
Credential tracking, shift-based roles and fast, compliant outreach.
Multi-location and franchise
One account, many locations, local managers who see only their roles.
See it live
A focused walkthrough, your recruiting workflow.
Review jobs, applications and candidate workflows with controlled records. Provider-dependent actions are shown only after authorization and verification.